Teams on eKard
A team's cards under one roof: invite your people, each with a new Kard named from their address, choose its admins, and give each person their card.
A team on eKard shares one identity across separate cards. The team carries the brand — a logo that can sit on every member's card, a default layout for the whole roster, team web addresses like ekard.app/acme/aanya — while each card keeps its own name, its own links, its own QR. The company gets a card too, created automatically and named after the team, at ekard.app/acme. All of it on one page, with what it costs: eKard for teams.
Getting one
Start one yourself: "Start a team" in the app sidebar asks for the team's name, its web address (ekard.app/acme; the field says at once whether it's free) and, if you like, a logo. You become its first admin, and you can take a team card of your own in it as you start it. Your email address needs to be verified first, since the team's invitations go out in your name: the page sends you the link. One account starts up to 3 teams. Start a team walks through it. From then on your admins run it themselves — the team, the cards, the logo, the layout — from a dashboard. If your company already has a team, ask one of its admins to invite you, or for the team's join link.
A team is free for up to 25 people for now. Each person on the team and each invitation still waiting takes a place; the Members page counts them. When all 25 are taken, cancel an invitation nobody answered or remove someone to free one, or write to hello@ekard.app to grow past 25.
Your team's address
An admin can change the address under Settings → Edit name, link & logo, in its "Link" field. The old address keeps working: it sends people to the new one, and so do the team cards' old links and every QR code already printed. Nobody else can take the old address. Addresses use letters, numbers and underscores; Change your team's address has the rest.
If you run it
Admins see the whole team from one place. Once your team exists, the app sidebar gains a "Your teams" section; your team's name opens its dashboard. Three tiles — "Kards", "Views", "Contacts" — total the numbers across every card on the team, and the list below shows each card with its share link, its own view and contact counts, who holds it, and "View Kard" and "Manage" buttons. The company card wears a "Default" badge. There is no cap on how many cards the roster holds.
"New Kard" creates a card for a teammate — the same editor personal cards use, headed "Create a Kard for" your team — and the new card takes a team address automatically. It starts with the team's own Kard's address, website and company, never its phone, each marked "From Acme's Kard." until someone changes it.
A team Kard that leaves any of those empty offers the rest on its Edit: "Fill the blanks from Acme's Kard" lists the address (with Directions), website and office phone the team's own Kard has and this one lacks, with what each copies, and "Fill these 2 blanks" fills only those; nothing already on the Kard changes. The office phone is offered there, never put on a new Kard, since it may be someone's mobile. The team's page offers every Kard's blanks at once, "Fill them from Acme's Kard". When a save changes the team's own Kard's address, website or office phone, its page offers the Kards still showing the old ones the update, for an hour: "Update the 3 Kards that still have the old address". Kards someone has changed since aren't touched.
"Manage" opens any card the way an owner sees it: "Edit Kard", "Design" and the full tab row of "Share", "Contacts", "Analytics", "Documents", "Booking" and "Settings" — on a phone, a "Preview" button sits beside them. On a card someone else holds, the pages name them rather than "your": "Edit Luis's Kard", "Show Luis's QR", and "Luis's Kard" on the bar over its public page. An admin can edit every team card's details, documents, QR codes and settings, and read the contacts it has collected.
Deleting a team card takes a team admin — holding the card is not enough — and deletion is permanent: the page, its QR and its collected contacts go with it. The company card cannot be deleted by anyone on the team, so the card at your team's own address stays up.
Your team
"Members" on the dashboard lists everyone on the team with their role and the cards they hold. A whole team in a spreadsheet comes in at once with "Import a team list": Import your team from a spreadsheet. To add one person, use "Invite someone", below.
Invite someone
On Members, "Invite someone" opens its form. Type "Their email", choose "Member" or "Admin", and leave "Give them a Kard (optional)" on "A new Kard, with their email on it": "Name on their Kard" fills in from the address, "priya.sharma@…" as "Priya Sharma", saying "From their email: check it. Typing a name replaces it." Click into it and the whole name is selected, so typing replaces it rather than adding to it. Press "Send invite". The page says what went and stays open under "Invite another", ready for the next address, so three people take three addresses and three presses. To give them a team Kard nobody holds yet, or one you hold, pick it from the same list instead, or "No Kard for now".
The new Kard is made as you send, at ekard.app/acme/priya (their full name, priya_sharma, when the first is taken or shorter than four letters), with their email and the team's address, website and company on it. Until they join, the admins manage it, it stays off "Our team", and its link opens "This card isn't open yet": nobody sees a page with their email on it before they've said yes. Once they join, it's theirs to edit, link, QR code and all. Cancel the invitation and the Kard goes with it, unless an admin filled it in or someone left their details on it already: then it stays the team's, without their email, and the page says which.
The email's link works once, for 14 days, for that address: they join by signing in, or creating their account, with it. If they haven't joined after 3 days, we remind them once. Until then the invitation waits under "Invitations" with "Resend" and "Cancel", and "Resend to everyone who hasn't joined" sends every one again at once.
An invitation nobody answered in 14 days runs out, and it still holds its place. Members says so at the top, as in "18 places are taken: 7 people and 11 invitations that ran out on Thu 5 Nov. 7 are left.", with "Send them again" (each the same link for another 14 days, and one more reminder) and "Cancel them" ("Cancelling frees 11 places."). Each such row reads "Invite expired", with "Send again". Every admin also gets one email when invitations run out, "11 invitations to Acme ran out on Thu 5 Nov", naming each address and the Kard it carries: at most one a day, and it says when the team's join link closes too.
No email addresses to hand? "Turn on the join link", under "Join link" on Members, makes one link for your team's group chat. Whoever opens it signs in and asks to join, and an admin approves or declines each request under "Requests to join": Let people join with a link.
There are two roles. A member edits the cards the team gives them, and sees their visits and contacts. An admin also manages every card, the members and the settings. "Make admin" and "Make member" change a role, and the person gets an email saying so. The team always keeps an admin: the last one can't step down, leave or be removed until someone else is made an admin.
Under "Who holds each Kard", choose a person for each card and press "Give": they can edit it from then on, and they're emailed its link and QR. Choose "Nobody (the admins)" to keep a card with the admins. Giving a card to someone keeps its link, its QR and its contacts. When you create a card, "Who is this Kard for?" asks the same: you, someone on the team (they're emailed its link), someone you've invited (it's theirs the moment they join), or nobody yet. An invitation can carry a card too: choose it under "Give them a Kard" as you invite them.
"Remove…" takes someone off the team, and "Leave…" on your own row (or on the team's page, for a member) takes you out. Their team cards stay with the team, with their links, QR codes and contacts: you choose who holds them now, or keep them with the admins. They show the departed person's details until someone edits them, unless the person leaving ticks "Clear my details" as they go, or the admin removing them ticks "Clear their details". A card cleared that way and held by nobody points its visitors to the team: its page says "The person on this card has moved on." and gives the team's own Kard's phone, email, website and address, with "See Acme's card", so clients who kept the old card still reach you. Give it to someone, or rename it, and it's an ordinary team Kard again. Their own cards outside the team aren't touched. Someone you remove gets an email saying what changed and who did it; replying reaches you. Someone who leaves on their own is the other way round: every admin gets an email saying who left and where their cards are now, with a button to the Members page. When someone deletes their account, the team cards they held come back to the admins the same way, without their details, and you get an email listing them.
Someone who only signs in to your team's calendar (a front-desk or staff login) is listed as "Calendar only" and can't hold its cards. To give them one, invite them to the team: joining makes them a member. Removing them from the team also ends their calendar login.
Our team: the team's people on one page
"Our team" lists the team's cards, each with its photo, name and job title and a link to it, with a search by name or job title once there are more than eight. Every member sees it on the team's page when signed in. To show it to anyone, an admin turns on "Show “Our team” publicly" under Settings → Our team: it opens at ekard.app/acme/our-team (and at /our-team on the team's own domain), and the company card gains a "Meet the team" link to it. It's off until an admin turns it on, it's free, and search engines are asked not to list it. A card's holder, or any admin, takes a card off the list with "Show me on “Our team”" in that card's Settings; a card also comes off when its holder leaves the team, and goes back on by itself once someone new holds it and their own name is on it (and the old photo is changed or removed), or when an admin puts it back.
If you carry one
Teammates have little to run. An admin creates the card, keeps it current and watches the numbers; the teammate shares it. In a visitor's hands the card behaves like any other Kard: the QR scans, the exchange collects details, documents open. A teammate who should edit their own card accepts the invitation and gets it from an admin: it then appears under the team's name in their sidebar, with "Manage" to edit it, and "Leave" if they move on.
Leads stay with the company. When a visitor leaves their details on any team card, the notification email goes to every team admin — not to the person who holds the card — and the contact lands in that card's wallet, searchable and exportable like any other; the course on your contacts covers the wallet.
The shared logo, the team-wide layout and the team addresses each have controls of their own — the course on team branding and links walks through them.